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Grade Tracker in Plato Courseware

Explanation

The Grade Tracker is a new tool available to Edmentum customers that aims at simplifying the process of managing grades and providing them to learners. The Grade Tracker allows teacher to:

  • Automatically calculate learners' grades
  • Determine activity weights and grade scales
  • See learners’ grades calculated on a daily basis
  • Easily override scores
  • Track credits earned
  • View learners' time on task
  • Print grades (for individual and multiple learner)
  • Generate Detailed Grade Report for a learner

How To

1.

Use Grade Tracker:

Log into your Plato account and select Grade Tracker from the task bar at the top of your screen.

Or, navigate to your Plato Courseware Program.

  • Instructors: Hover over the Courses tab and click on My Classes. To the right of each class, click on the A+ icon to be taken directly to the Grade Tracker page for that class.
  • Administrators: Hover over the Courses tab and click on Course Catalog. Expand a Course to view the Classes created within the Course and click on the A+ icon to be taken directly to the Grade Tracker page for that class.

 

2.

  • Instructors: As an instructor, the Grade Tracker home page will display All Grade Trackers for your classes. Click on the name of a class to view the Grade Tracker for that class. Remember, each of your classes will automatically have its own Grade Tracker page created.
  • Administrators and Program Admins: As an administrator, the Grade Tracker home page will display Classes that they are added to as an instructor in the class in Plato Courseware. To filter by individual instructors, select an instructor from the drop down menu on the lower left hand side of the page. Click on the name of a Class to access the Grade Tracker for that class.

Note: Admins will only see their own Grade Trackers of which they are added to a class as an instructor. If there is no Instructor in the class it will not appear in Grade Tracker. Admins can work around this by adding themselves to the Class. Adding themselves to the class will not only allow them to see Grade Trackers but will also allow them to utilize Sensei features including Alerts. Admins can also work around this by clicking on the Grade Tracker page from Course Catalog.

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Interpreting Grade Tracker:

 

Name - The Grade Tracker displays only Active learners enrolled in the class. When a learner is deactivated, he or she will no longer show in the Grade Tracker. If an inactive learner is reactivated in the account, he or she will be put back in the grade tracker with all of his or her data still in tact.

Grade - This is the student's overall grade based on the weighting used for that Grade Tracker.

Credit Status - The Credit Status column displays the number of credits that have been assigned to the course. The number and type of credits can be adjusted through Grade Tracker Options. When a student has completed the course, click on the Edit button to the upper right corner of the Grade Tracker then manually check the box next to his or her name in this column and click Save.

Time on Task - This column refers to the amount of time that a student has student spent on an activity.

 

The Categories section of the Grade Tracker only includes those activities that have been given weight as part of the overall grade. Beneath each type of activity is listed the number of that kind of activity included in the course and the percentage weight of the overall grade that each activity has been assigned. The percentage displayed below each type of activity for each student is the average of all completed activities in that category.

 

To manually edit a score in the Grade Tracker, simply click on the average percentage score beneath a category. This will display each of that type of activity in the course and provide a box in which to enter a new score. After entering a score, click Save at the top right of the Activities panel.


To view all of the categories within a course at any point, click on Categories at the top left of the Grade Tracker, above the Learners column.

1.

Manage Scales & Weights:

Enter Grade Tracker from your Plato account.

2.

Click on Grade Scales & Weights on the left side of your screen. The Current Template will default to the Account Default template. This template can be edited by both administrators and instructors. In it's default form, this template has been pre-calculated with a recommended grading scale provided by the Edmentum curriculum team.

3.

Click on Edit to adjust the weight given to each category and to add or remove categories from the Account Default template. To adjust the weight for a category simply type in the text box to the right of that category. To remove a category, click on the red X to the right of that category. To add a new category, click on the Add Category drop down menu and select the type of activity you would like to add.

4.

To adjust the grading scales for a template click on Grading Scales at the top of the Templates for Grading Scales and Weights window. From the Current Template drop down menu choose Account Default, Basic Letter Grade, Advanced Letter Grade, or Pass / Fail. Remember that adjusting the grading scale from this page will only apply to the template currently being edited. By choosing Account Default, you can edit the percentage scores asociated with each grade for the Account Default template.

What's Next

Grade Tracker Options

1.

Enter Grade Tracker and click on one of your classes to view the Grade Tracker for that class.

2.

Click on Grade Tracker Options at the top right corner of the Grade Tracker page.

3.

Choose from one of the three options available:

  • Manage Scales & Weights
  • Manage Activities
  • Manage Credits

Manage Scales & Weights

  • This option allows you to edit the weight given to each category in your Grade Tracker template as well as choose which activities will be included. From this page you can also adjust the Grading Scales for the course.

Manage Activities

  • The Manage Activities option allows you to dictate what category each activity should fall under as well as choose which activites to include in the overall grade. For example, you could decide to have all Lesson Activities and Unit Activites fall under the category of Drop Box. By doing this, you could then put weight in the Drop Box category and have it apply to all Lesson and Unit Activites. You might also choose to have Final Exams and Midterm Exams fall under the EOS Test category. Doing this would allow you to use an existing Grade Tracker template which has weight in the EOS Test category when grading a course that includes a Midterm and Final Exam instead of an EOS Test. To have an activity included in the overall grade, check off the box the the right of that activity. After any adjustments have been made on this page, click Save to exit.

Manage Credits

  • The Manage Credits option allows you to assign No Credit, Original Credit, or Recovery Credit to a course and input the number of credits that will be obtained upon course completion.

Viewing Grades and Credits in Sensei

1.

Click on Edmentum Sensei  in the task bar at the top of your screen.

2.

Click on one of your students to view his or her "Medium Card". Click on View Credits Earned to see the number of credits that particular student has earned in all assignment.

3.
  • Click on View All Assignments to open the student's "Large Card". From this page the current letter grade will be displayed for each assignment as it appears in Grade Tracker.

Other Considerations

 

How often are grades Calculated?

By default, a batch process updates the grades for all Grade Tracker pages nightly. However, the Grade Tracker will also update when:

  • The instructor modifies a page’s weighting/scale
  • The instructor manually overrides a grade
  • The “Refresh” control in the grade tracker page is actively clicked

 

What grading scale is used to calculate grades?

By default, every Edmentum course is pre-populated with a recommended grading scale (provided by the curriculum team). These scales vary based on the individual course contents. However, in general, they are based on:

  • Module Mastery
  • Post Tests
  • Lesson Activities
  • Discussions
  • End of Semester Tests
  • Unit Activities

Note: While the “Edmentum recommended” templates are anticipated to address the majority of customer needs, the grade tracker allows teachers to create custom weighting templates to suit their specific needs.

 

How are grades calculated?

The grade tracker only uses scores generated by the learner or entered by manually editing the learner's curriculum status in Plato Courseware. Scores can be manually entered into the grade tracker page to calculate the grade.

Note: Grades edited in the Plato Courseware or Sensei platforms will automatically update the grades in Grade Tracker. However, editing the grades in Grade Tracker will not update the scores in Plato Courseware or Sensei, or show up on the learner's interface. To ensure that the learner sees any changes made to his or her grades and to ensure that the grades will be correctly reflected in all progress reports available to the learner and educators, Edmentum recommends that edits be made through the Plato Courseware or Sensei platforms. For steps on editing a learner's curriculum status, please refer to the following article: Editing learner Status in PLATO Courseware.

 

Note: If a learner has NOT completed an activity/test, the score in the grade tracker page will show as a “—“ and it will NOT be included in calculating the grade.

 

Mastery Test Scoring

INTERNAL ONLY: Since the release of Grade Tracker we have heard from internal and external users that we needed to address the concern of not being able to include scores that are not mastered in Grade Tracker. We have completed a hot fix (night of 8/18) that will benefit our customers that are mastery based, like most credit recovery models, and customers that aren’t as concerned or have different requirements for mastery.

Mastery scores from PLE/Courseware will now transfer into Grade Tracker! Mastery test scores, even if below 80%, will now be calculated into the students’ current grade in our Grade Tracker feature.

 

 

  • If you want to continue with the mastery based format, select Grade Tracker Options, then Manage scales & Weights , and make sure Mastery Test is removed (mastery test is not populated on most of the recommended templates). Only mastered scores will be transferred to Grade Tracker and calculated in the Module Mastery category.

 

  • If you want to use scores regardless of mastery, follow the same steps. However, you will need to adjust your template by adding the Mastery Test category and remove the Module Mastery category, then a students’ score will be update as is under Mastery Test category in Grade Tracker.

 

NOTE: If a module is exempted, either by a high score on the unit pre-test or by manual exemption, the module will count as a score of 100% by default in Grade Tracker to represent the "completed" status of the exempted module. However, should a student work in the exempted module, this will impact that exemption in Grade Tracker in a few different ways depending on whether the Grade Tracker is weighing Module Mastery or Mastery Test Scores as a weighted category:

 

For example:

1. If the student works in an exempted module but does not open the mastery test, both Module Mastery and Mastery Test categories will reflect 100% as expected of exempted items.

2. If the student works in an exempted mastery test within an exempted module, then, as the Module is exempted, the Module Mastery weight score will remain 100%. However, if the Grade Tracker is weighing by Mastery Test score, the current score of the mastery test will override the exemption score of 100% in the Grade Tracker. (In progress Mastery Tests will have "--" scores as normal in the tracker itself, and 0% if not yet completed in the detailed grade report run at the end of the year.)

 

Additionally, if learners work in exempted Graded Discussions or Dropbox Activities these items will effectively become "un-exempt" providing a "--" score until scored by an instructor, or 0% in the detailed grade report run at the end of the year.

 

Can Learners view Grades?

Learners can see grades by default. In Administration Center under Account Settings, Learner grades can be toggled on or off for the learner view and the default is set to on. The grade will reflect the current grade as determined by the scales and weights from the class's Grade Tracker page.

Updates and best practices:

  • Module Mastery will still show “—”since the module is not mastered.  
  • Mastery Test score will come over even when it’s in progress / not mastered.
  • If the Grade Tracker weights include Module Mastery, then you should not include Mastery Test score, and vice versa. It should be one or the other.

 

Detailed Grade Report for a learner:

This report can be generated for individual learner by clicking on the bar graph icon next to the learner name and is available in PDF format.

  • Grade to Date - Grade calculated based on what the student completed in this assignment.
  • Final Grade - Grade calculated on weight scores of all activities in the assignment.
  • Manually entered scores in Grade Tracker will reflect in the Learning Summary but not in the detail categories.

 

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